Coming together is a business, keeping together is a process and working together is a success. You must have heard that “Teamwork makes the dream work”. Talking about an event makes your mind visualize a scenario where everything is according to your desire to meet your audience’s need. But with all the good part you must know that it is something that needs pillar to stand and a strong hybrid team acts as a pillar for you.
WHY YOU NEED A TEAM?
You might have heard that two heads are better than one. This phrase explains the importance of a team. You can’t do all the work alone but you need a multi-talented team that can work with you not “for you”.
Event planning is a complex task. Though it is not about modern tech and gadgets around you with all the décor and catering it is about all the little efforts that you and your team make in uplifting the event. The event strategies are pretty diverse. There’s a huge variety of skillsets required when it comes to building an event. Juggling multiple tasks at a time to create and deliver an exceptional experience is no child’s play.
A splendid event equals a great team and impeccable implementation of the event plan. As an event planner, it’s your job to ensure everything that your team is working together like a well-oiled machine.
Here are a few ideas that can help you build a perfect event team.
HIRE THE RIGHT PEOPLE
This step comes first because it is important for you to look up for the right people for the task that matters the most in your event. For technical work you need to hire people with technical skills and the same goes with other divisions in which your event is divided. Even if you have a volunteer team assisting at your event, you need people who can come together and lift up the task you are striving to achieve. With all the hiring process you must keep one thing in mind that the right people can make your event whereas the wrong ones can break it also.
SET GOALS AND OBJECTIVES
After getting a team that suited you the best, you must set your primary/secondary goals and objectives. Have a game plan in your hand. It’s better to map out everything to get a clear idea. Guide your team and help them to understand the objectives that your team according to that. As an event planner, it is important for you to know the purpose of the event you are organizing. If your event is something related to gaining revenues then your primary goal and objective should consist of maximizing the revenues within the budget you’ve set. Plan out all the things and list down every team member’s contribution as per your objective.
Once you’ve outlined the tasks, it’s now the time to assign the task to your team. Delegating your task helps in functionality. It improves the manner of working and managing an event. This task delegating technique will accelerate the phase of execution especially when you have limited time.
Note down every task that is supposed to be done and assign it to the team members with a completion date so that they can finish their work within the time allotted to their portion of the task.
For example, if you have assigned two of your team members to handle social media for your event promotion then they will specifically work on that. Because if you have delegated a task to someone you might have assigned as per their strength.
APPOINT LEADERS FOR SUPERVISION AND FOLLOW-UPS
It might become difficult for you (event planner) to supervise each and every individual. To reduce the load from you’re your shoulder you should appoint leaders in every team. In this way, they can have an eye on their team members and at the end of the day, they can also give you feedback about how well they are working or much task is left to do. It will help you supervise all the teams and work in a professional manner. Just make sure the teams are not allowed to delay and make them accountable for every step they take.
SWITCH TO TECH
A little help is not harmful though it makes your work easy. To manage your work without tech is not possible these days. Technology helps you in getting your work done remotely where you can manage the whole event on a phone or tablet with an app installed in it.
One world rental offers you the right event technology so you can effectively manage your entire team and keep a track on their efforts to make your event the best.