Leave Management System

The current problems faced by the aspiring businesses and MNCs in common is the problem of absenteeism and unpredictability of the workforce presence. They always struggle with the shortage of manpower at all times. The main reason behind the situation is the mismanagement of the leave related processes on account of the conventional methods. They require manual application filing, and approval is also a part or paper documentation. The applications usually pass through various authorities before the action is taken, which consumes a lot of time. The employees consider this as a problem and often take unsolicited leaves, and this makes workload allocation a problematic problem arising almost all the time. The modern advancements have resulted in a better solution in the form of automation software. The Leave Management System acts as a platform for recording and managing leave applications along with maintaining the data for future use and statutory compliance filings.

Improved Application Capturing:

The employees can use the ESS Portal for the purpose of accessing their available leave balance. The dashboard displays the paid and unpaid leaves available to the particular employee. They can make better decisions when applying for a leave, which reduces a lot of unnecessary leaves. In case the employee makes an application beyond the company’s leave policy, the request is directly rejected by the system. Hence the invalid claims are eliminated along with notifying the applicant instantly. The valid requests are sent to the reporting manager’s and HR’s portal, where a suitable action is taken by them. They can make the necessary arrangements for the absentee. The workload can be distributed well in advance to other staff member or group of staff members to ensure proper workload allocation. This helps to fight the labour deficits and reduces the cost of operation too, as no additional temporary labour is to be hired for meeting urgent deadlines. All the functions right from capturing the leave applications to the final processing are done digitally, which reduces the time taken in manual documentation. The work can be distributed in a better manner as management is aware of the employees’ availability.

Better Processing and Compliance:

The leave application can be instantly addressed by the concerned authority, and they can also have a look at the other requests from the department. The list of all the requests can simplify the decision making, and grant of leaves can be done on the basis of the urgency and seriousness of the application. The workload is distributed by the reporting manager on the basis of the availability of other resources. This streamlines the management of the resources and the enforcement of a proper leave policy. The management of the schedule can be simplified radically with automation. The leave criteria can be set as per the sector-specific requirements and the contractual obligations made between the employer and the employee. The record-keeping is much better when done digitally. The entire company’s employee leaves records are maintained by the system. This is very beneficial from the statutory compliance point of view. The compliance filings require the accurate leave data which is available from the LMS on the go.

The Impact on Remote Resources:

The employees need not work from the base location. For instance, many companies have travelling employees like salesmen, and they also have local resources which are to be managed along with regular employees. They are also accommodated in the LMS, and their leaves are processed from the central facilities. This helps establish the proper and uniform policy for all the employees. Here, we shall also consider that conventional methods involve a lot of manual correspondence, which reduces the sustainability of the system. 

There are a lot of productivity issues faced by businesses at the organizational level. The managers need to asses the leave related work with accuracy as the direct effect of the employee absence is on the workload and deadlines. An essential aspect of using automation in leave processing is the reduced cost of processing leaves and record keeping. The management also finds it more convenient to processes requests digitally as the time and resources are taken in manual methods. The workflow is thus allocated in a sustainable manner, and there is no redundancy in the process. The leave management system, therefore, proves to be functional and profitable for all the business sizes.   

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